Subcontracting with Dynamics 365
The subcontracting in Dynamics 365 helps you track your outsourced operations, control your costs and guarantee quality. You manage your partners, control your flows and synchronize your procurement with your in-house production.
The challenges of subcontracting
Subcontracting requires coordination, visibility and rigor. Without the right tool, companies struggle to track outsourced orders, anticipate lead times or guarantee quality, which creates delays, cost overruns and operational risks.
- Lack of visibility into outsourced production orders
- Delays or lead-time variations at subcontractors
- Difficulty tracking consumption and deliveries
- Lack of harmonized quality processes Outsourced costs that are difficult to control
Subcontracting with Dynamics 365
Dynamics 365 makes it possible to manage subcontracting in a smooth, integrated way: creating outsourced orders, tracking consumption, receipts, costs and quality checks. The system structures exchanges between your company and your partners to ensure full visibility on outsourced operations. Internal and external flows are synchronized, ensuring seamless continuity between in-house production, procurement and logistics. Subcontracting becomes more reliable, better controlled and aligned with your quality and lead-time requirements.
Our FiveForty expertise
FiveForty configures your subcontracting flows in Dynamics 365 by harmonizing outsourced orders, consumption, quality checks and receipts. We adapt business rules and workflows to ensure smooth collaboration with your partners and perfect synchronization with your in-house production. Thanks to our hands-on approach and industrial expertise, your teams adopt best practices more easily. With FiveForty, subcontracting becomes a lever for flexibility, performance and operational control.
Key features of Dynamics 365 subcontracting
- Outsourced production orders
- Tracking of consumption and operations at subcontractors
- Integrated receiving and quality control
- Outsourced cost analysis
- Synchronization of in-house production and partners
- Real-time visibility into lead times and deliveries
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Why choose FiveForty?
From integration to maintenance.
Clear management, smooth reporting and shared decisions.
Well-managed processes and a team that is always there to listen.
Personal, responsive and always cheerful support.
Controlling industrial subcontracting
Entrusting an operation to a third party should not mean losing visibility over the product.
Capacity or specialty subcontracting
Capacity subcontracting makes up for a lack of internal resources, while specialty subcontracting draws on expertise you do not have. The two are not managed in the same way or with the same selection criteria.
Material staging
Components sent to the subcontractor remain your property even as they leave your premises. They must appear in an off-site inventory, valued and tracked, or they will disappear from the books.
Subcontracting orders and routings
The outsourced operation is built into the routing like an internal operation, with its own lead time, cost and work center. The production plan therefore takes into account the time spent at the partner.
Tracking external work in progress
Knowing at all times what is at which partner, for how long and for what deadline. This is the condition for meeting a customer lead time that depends on a third party.
Receiving and quality control
Inspection on receipt, management of non-conformities and rejections, returns to the subcontractor: these flows must be as rigorous as for a standard purchase.
Actual cost and valuation
The cost of the subcontracted operation is added to the product’s cost price, along with the related transportation. Regularly comparing this cost with in-house production informs capacity decisions.
A question? An answer.
Frequently asked questions
Dynamics 365 connects your internal and outsourced flows, structures costs and manages quality. Conventional software remains isolated and does not cover the complete chain.
Yes. Subcontracting in Dynamics 365 adapts to small and mid-sized businesses as well as mid-market companies thanks to modular, progressive configuration.
Depending on the number of partners and the complexity of outsourced flows, implementation ranges from a few weeks to several months.
Yes. Power BI makes it possible to track costs, lead times, partner performance and anomalies using synchronized Dynamics 365 data.
They are recorded in remote inventory: they physically leave your premises but remain your property, valued and tracked. This visibility is essential for accounting and to avoid inventory discrepancies.
Yes. It is integrated as an internal operation, with its own lead time, cost and work center, which allows the production plan to take into account the time spent at the partner.
Inspection at receipt triggers a tracked non-conformance, with the option to reject and return to the partner. These events feed into the subcontractor’s performance evaluation.
By including in the cost of the outsourced operation the associated transportation and handling costs, then comparing it with the full cost of in-house production. This regular comparison informs capacity trade-offs.